Privacy Statement

(Version 1.0 – Draft, 14 November 2025)

I – Data Controller

Verto In Build BV is the data controller responsible for the processing of your personal data.

If you have any questions regarding this privacy statement or the processing of your personal data, you may contact us via:

Email: info@vertoinbuild.com
Address: Pelikaanberg 36, 1600 Sint-Pieters-Leeuw, Belgium

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II – Personal Data We Process

Verto In Build BV may collect and process the following categories of personal data:

• Identification data (name, first name)

• Contact details (address, telephone number, email address)

• Business information (VAT number, position, company)

• Communication content (quotations, emails, requests)

• Information related to training or advisory services, where applicable

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III – Purposes of Processing

Personal data are processed for the following purposes:

• Preparation and follow-up of quotations, invoices, and agreements

• Management of relationships with customers, suppliers, and partners

• Organization of training courses and consultancy services

• Communication via email, telephone, or newsletters

• Compliance with legal obligations (accounting, VAT, social legislation)

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IV – Legal Basis for Processing

The processing of personal data is based on one or more of the following legal grounds:

• The performance of a contract or steps taken prior to entering into a contract

• Compliance with legal obligations applicable to the company

• The legitimate interest of the company in managing and improving its business activities

• The explicit consent of the data subject (where applicable)

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V – Data Retention Period

Personal data will be retained for as long as necessary to achieve the purposes described above and in accordance with applicable legal requirements. For example, accounting records are retained for at least seven years.

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VI – Sharing Data with Third Parties

Personal data will only be shared with third parties when necessary for the execution of our activities or to comply with legal obligations. This may include, among others:

• Accountants and tax advisors

• IT and hosting partners (e.g., website hosting or email servers)

• Government authorities where legally required

Where applicable, data processing agreements are concluded with these parties in accordance with GDPR requirements.

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VII – Security Measures

Verto In Build BV implements appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. These measures include, among others, password protection, access control, backups, and secure communication channels.

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VIII – Rights of Data Subjects

Every data subject has the right to:

• Access their personal data

• Request correction or deletion of inaccurate data

• Request restriction of processing or object to processing

• Request data portability

Requests can be submitted via info@vertoinbuild.com.

You also have the right to lodge a complaint with the Belgian Data Protection Authority:
www.gegevensbeschermingsautoriteit.be

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IX – Changes to This Privacy Statement

Verto In Build BV reserves the right to modify this privacy statement. The most recent version will always be available on our website or can be requested via email.

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